Weldon Public Library District

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April Minutes

Weldon Library Board Meeting Minutes

For April 19, 2016


    The meeting was called to order by President Pat Brown at 7:00 PM in the board meeting room of the Weldon Public Library.

    The roll call was conducted by Secretary Bob Walters. Pat Brown, Susan Westray, Christi Baker, Amanda Walters, Tracy Young and Bob Walters were all present. Alycia Brockman was absent. Librarian Lori Weaver was also present.

    Secretary Bob Walters read the minutes of the March 15th meeting. There was a motion by Christi Baker, second by Susan Westray, to accept the minutes as read. The vote was 6 – 0.

    There was no one present for the public forum item of the agenda.

    There were no closed session items for the board to discuss.

    Treasurer’s Report: was given by Treasurer Christi Baker.

The March 1st beginning balance was $21,030.23. Receipts for the month was $ .15. The disbursements for the month amounted to $6,381.04. This activity resulted in a March 31st ending balance of 414,649.34. The March payroll and April bills were also reviewed. There was a motion by Amanda Walters, second by Susan Westray, to accept the treasurer’s report as presented. The vote was 6 – 0.

    Librarian’s Report: was given by Librarian Lori Weaver.

    The High School Book Club is presently reading “Ashfall”. They have read 26 books so far this year. That’s about a book a week.

    The Pre-K storytime will be on Wed., April 27, at the school.

    Summer Reading donations have reached a total of $764, plus McDonalds coupons.

    The FY2015 Per Capita Grant was only $641.35 as opposed to $1040.00 last year.

    Jason Reed, our internet consultant, says our router coverage problem is now solved. The person that was pirating our signal was warned by the DeWitt County Sheriff’s Department to turn off his equipment and has done so. He has subscribed to Mediacom.

    Lori will enter the library in the village beautification contest.

    The 3M Cloud agreement will cost a fee of $250.00 this year.

    There were 15,401 e-books distributed system wide in the month of March.

    Lori has received an offer from OCI (Oklahoma Corrections) to digitize our year books for free. We will table this offer until next month to give Lori a chance to investigate the details.


    FY 2017 Per Capita Grant Requirements were discussed. Lori listed the programs we have.

    Disposal of Records information was sent in on March 24th. We have not heard back from them as yet on how or when to proceed.


    The board reviewed our insurance coverage. The consensus of the board was that no changes were necessary.

    The committee for the Annual Maintenance Inspection Report will do a walk around on Saturday, April 23rd to assess problem areas.

    FY2017 Per Capita Grant Requirements – Technology, were outlined in a handout about the EDGE Assessments to be reviewed by board members.

    Having no other business to discuss, there was a motion by Susan Westray, second by Christi Baker, to adjourn. The vote was 6 – 0.

    Meeting adjourned at 8:12 PM.


Respectfully Submitted,


Robert Walters, Secretary.