Weldon Library Board Meeting Minutes
For April 16, 2013
The meeting was called to order by President Dale Holtzscher at 7:10 PM.
The roll call was taken by Secretary Bob Walters. Dale Holtzscher, Pat Brown, Susan Westray, Christi Baker, Tracy Young, Dick Helton and Bob Walters were all present. Librarian Lori Weaver was also present.
Secretary Bob Walters read the minutes of the March 19th meeting. There was a motion by Tracy Young, second by Dick Helton, to approve the minutes as read. Vote was 7 – 0.
No one was present for the public forum item on the agenda.
There were no closed session items for the board to address.
Treasurer’s Report was presented by Treasurer Christi Baker.
The March 1, 2013, beginning balance was $9,478.18. Receipts for the month of March were $150.25. Disbursements for the month amounted to $3,967.87. This activity resulted in a March 31st ending balance of $5,660.54. The March payroll and April bills were reviewed. There was a motion by Bob Walters, second by Susan Westray, to accept the treasurer’s report as presented. The vote was 7 – 0.
President Dale Holtzscher altered the agenda to accommodate Dale Lattz, Community President of First Mid-Illinois Bank and Trust, to present a proposal to the library board.
The local branch of First Mid-Illinois is reducing the number of hours they are open for business. Mr. Lattz is seeking permission to place a cash dispensing machine in our library facility. He presented a verbal proposal along with a picture of the machine they wish to install. The bank would be responsible for all the installation and operational expenses. The library would have no responsibility for the ATM operation or maintenance. The idea was presented to take advantage of the library’s extended evening hours and provide another community service by the library. Dale Holtzscher requested some examples of written agreements the bank has at other locations. Mr. Lattz agreed to provide them. The board will discuss the proposal in next month’s meeting.
The board also met with Aaron McIntosh, owner of New Era Sign Company, concerning a proposed sign board for the front lawn area of the library. He presented the board with a sketch of some example signs as well as cost proposals. The board will discuss the proposal at next month’s meeting.
Librarian’s Report was given by Librarian Lori Weaver.
Both the High School and Middle School book clubs are on hold for now. The new interlibrary loan system has limited the supply of the available books.
Pre-K Storytime will be Wednesday, the 17th, with a rain theme.
Storytime will be Saturday, the 20th, with a Mother’s Day theme and making mirror decorations.
The 3rd Wednesday will be moved to the 4th Wednesday this month due to a conflict.
Summer Reading will begin June 12th. The program will be Regina Rose Clay Craft and “Have Book Will Travel”. On the 19th, the program will be from the U of I. Macon County on the 26th. Scovil Zoo will be here on July 3rd, Macon county on the 10th, and a Laser show for the last week.
Lori has received notification we will be receiving $855.00 from the per-capita grant.
The library’s new Polaris program has had a rough start. Lori has a backlog of bar coding and no bar coding class has been scheduled as yet.
The OCLC agreement fee for 2014 will be $186.00.
Lori passed out a handout with the FY14 Per Capita Grant requirements for trustees. We will review these at our next meeting.
Bob Walters reviewed his visit to Country Companies Insurance in Clinton. They had double billed us for lack of contractor’s insurance which was an error on their part. The billing is supposed to be straightened out now.
Election of officers must take place every four years after elections.
Nomination for President: Dale Holtzscher by Christi Baker. Dick Helton moved the nominations be closed, second by Pat Brown, vote 7 – 0. Dale Holtzscher is President.
Nomination for Vice-President: Dick Helton by Christi Baker. Tracy Young moved the nominations be closed, second by Bob Walters, vote 7 – 0. Dick Helton is Vice-President.
Nomination for Secretary: Bob Walters by Tracy Young. Dick Helton moved the nominations be closed, second by Pat Brown, vote was 7 – 0. Bob Walters is Secretary.
Nomination for Treasurer: Christi Baker by Tracy Young. Bob Walters moved the nominations be closed, second by Dick Helton, vote was 7 - 0. Christi Baker is Treasurer.
The oath of office for the four newly elected board members was given by Secretary, Bob Walters. The official papers were filled out to be sent to the DeWitt County Clerk.
The board reviewed Policies #28, 29, and 30.
Policy 28 – Obtaining a Weldon Public Library District Card – no change is necessary.
Policy 29 – Illinois Freedom of Information Act – updated budget information in 1-c.
Policy 30 – Reference Service Policy – no change is necessary.
A new Annual Maintenance Inspection handout was issued. Bob Walters will check with the Lions Club to see if they are intending to clean the carpet in the village hall this summer. We would like to get the library carpet cleaned at the same time which might save us a few dollars.
Having no other business to conduct, there was a motion by Bob Walters, second by Susan Westray, to adjourn. The vote was 7 – 0.
Meeting adjourned at 9:25 PM.
Robert Walters, Secretary