Weldon Public Library District

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August Minutes

Weldon Library Board Meeting Minutes

From August 16, 2016

 

    The meeting was called to order by President pat Brown at 7:00 PM in the board meeting room in the Weldon Public Library.

    The roll-call was conducted by Secretary Bob Walters. Pat Brown, Susan Westray, Christi Baker, Alycia Brockman, Amanda Walters, Tracy Young and Bob Walters were all present. Librarian Lori Weaver was also present.

    Secretary Bob Walters read the minutes of the July 19th meeting. There was a motion by Susan Westray, second by Christi Baker, to accept the minutes as read. The vote was 7 – 0.

    There was no one present for the public forum item on the agenda.

    There were no closed session items for the board to consider.

    Treasurer’s Report: was given by Treasurer Christi Baker.

The July 1, 2016, beginning balance was $2,321.43. Total receipts for the month amounted to $32,541.18. Disbursements totaled $5,544.04. This activity resulted in an ending balance of $29,318.57 on July 31st. The July payroll and August bills were also reviewed. There was a motion by Bob Walters, second by Susan Westray, to accept the treasurer’s report as presented. The vote was 7 – 0.

    Librarian’s Report: was given by Librarian Lori Weaver.

    The first Wednesday “early out” tried a new system of stations for different activities and games. There were 30 to 50 attendees during the day.

    The middle school students are looking forward to the start of the Book Club this year.

    The Self Defense/Awareness Follow-Up Program had 17 attendees. They were all pleased with the program which may now be presented at the High School.

    The yearbooks sent to Oklahoma for digitizing have been returned along with one copy of the computer discs.

    Lori received a bid of $2,299.00 per year for the insurance coverage for the library from Peterson Insurance from Clinton.  It included a one-million-dollar umbrella policy for $300.00. Our present carrier charges us $2,127.00. If we choose not to accept the extra coverage from Peterson, our cost will drop to $1999.00 per year. Following a short discussion, there was a motion by Christi Baker, second by Susan Westray, to switch carriers to Peterson Insurance in Clinton. The vote was 7 – 0. Dexter Peterson will come to our next meeting for a presentation.

    IPLAR is due on or before September 1st. The annual report is almost ready and must be included in the report.

    The awards supper for the summer reading program was well attended. The hot dogs, snow cones, and bounce houses were enjoyed by 103 attendees.

    Our library district has received the first portion of our tax monies. We received $30,671.11 was received at the end of July.

    E-book items used for the month of July was 26,328. There were 29,152 items system wide.

 

    OLD BUSINESS

    The board reviewed the proposed Ordinance 16-04, Annual Budget and Appropriation Ordinance for the fiscal year. There was a motion by Tracy Young, second by Amanda Walters, to accept the proposed ordinance as presented. The vote was 7 – 0.

    The committee for the review of the secretaries meeting notes found no discrepancies.

    The committee reviewing the Closed Session meeting notes found no discrepancies.

    NEW BUSINESS

    The treasurer’s Annual Report is due by September 1st. Christi Baker is finishing it up and will forward it to Pat Brown for the president’s signature. It must be motorized before being submitted.

    The Comptrollers Reportwill be complete when the annual report is included and sent to Julie Floyd for audit.

    The board is reviewing the levy, Ordinance 16-05. The final decision will be made in next month’s meeting. 

    There were no suggestions for new business next month.

    Having no other business to conduct, there was a motion by Susan Westray, second by Amanda Walters, to adjourn. The vote was 7 – 0.

    Meeting adjourned at 7:43 PM.

 

Respectfully Submitted,

 

Robert Walters, Secretary