Weldon Library Board Meeting Minutes
For August 20, 2013
The meeting was called to order by President Dale Holtzscher at 7:03 PM.
The rollcall was conducted by Secretary Bob Walters. Dale Holtzscher, Pat Brown, Susan Westray, Christi Baker, Tracy Young, Dick Helton and Bob Walters were all present. Librarian Lori Weaver was also present.
Secretary Bob Walters read the minutes of the July 18th meeting. There was a motion by Dick Helton, second by Susan Westray, to accept the minutes as read. The vote was 7 - 0.
No one was present for the public forum item on the agenda.
There were no closed session items for the board to discuss.
TREASURER’S REPORT: was presented by Treasurer Christi Baker.
The July 1, 2013, beginning balance was $3,123.93. Total receipts for the month amounted to $3,000.02. Disbursements for July amounted to $5,371.03. This activity resulted in an ending balance on July 31st was $802.92. The July payroll and August bills were also reviewed. Our library received a check for the second part of our tax distribution amounting to $29,805.87 from the DeWitt County Collector. There was a motion by Susan Westray, second by Bob Walters, to accept the treasurer’s report as presented. The vote was 7 - 0.
LIBRARIAN’S REPORT: was given by Librarian Lori Weaver.
School has resumed. D-W has a new principal. Lori has met with him and some of his staff. They have set the date for the book fair on December 12th.
IPLAR is almost finished. We received a new receipt printer from the Clinton Library for printing interlibrary loan routing receipts.
The new software for the 3 computers office 2010 will cost $72.00. It does not work with Windows XP. However, a service pack will allow it to work. Lori is trying to get it to working.
Lori has a capital needs survey to be filled out.
OCLC fee request had a “o” balance. Lori is not sure if that is for a one or two year period. She will fill out the sheet and send it in.
The board reviewed the proposed Annual Budget and Appropriation Ordinance 13-04.
Following a short discussion, there was a motion by Pat Brown, second by Tracy Young, to accept the preposed Ordinance 13-04. The vote was 7 - 0.
The board then reviewed the Per Capita Grant requirements. Lori passed out a hand out which highlighted items for the board members to think about. We may want to drop or add items. Next month we will discuss possible vending soft drinks and candy bars as a new revenue source.
Notices for the public hearing for the budget were signed and prepared to be published and posted.
The treasurer’s annual report will be finalized and discussed next month.
The Comptrollers Report has been prepared and is ready to be sent to Julie Floyd.
The board is ready to review the levy. However, no word has been receiver from our Atty. Phil Linzini on some clarifications. Lori will contact him this week and get the information we need.
Having no other business to conduct, there was a motion by Bob Walters, second by Susan Westray, to adjourn. The vote was 7 - 0.
Meeting adjourned at 8:18 PM.
Robert Walters, Secretary