Weldon Library Board Meeting Minutes
For February 19, 2013
The meeting was called to order by V-P Dick Helton at 7:10 PM in the library conference room.
The roll-call was conducted by Secretary Bob Walters. Pat Brown, Susan Westray, Christi Baker, Dick Helton and Bob Walters were all present. Dale Holtzscher and Tracy Young were absent. Librarian Lori Weaver was also present.
Secretary Bob Walters read the minutes of the January 15th meeting. There was a motion by Susan Westray, second by Christi Baker, to accept the minutes as read. The vote was 5 – 0.
No one was present for the open forum item on the agenda.
There were no closed session items for the board to consider.
Treasurer’s report was given by Treasurer Christi Baker.
The December 1, 2012, beginning balance was $19,292.03. Receipts for the month were $2,488.37. Disbursements for the month amounted to $4,618.83. Tax disbursements amounted to an additional $7,210.26. This left a December 31, 2012, ending balance of $9,951.31. The December payroll and January bills were also reviewed. There was a motion by Bob Walters, second by Susan Westray, to accept the January treasurer’s report as presented. The vote was 5 – 0.
The January 1, 2013, beginning balance was $9,951.31. Receipts for the month were $.07. Disbursements amounted $5,176.73. This activity resulted in a January 31, 2013, ending balance of $4,774.65. The January payroll and February bills were also reviewed. There was a motion by Susan Westray, second by Bob Walters, to accept the February treasurer’s report as presented. The vote was 5 – 0.
Librarian’s Report was given by Librarian Lori Weaver.
High School book club has read 23 books now. They have finished “The Memory Keepers Daughter”. They will next read “Absolutely True Diary of a Part Time Indian.
Middle School book club has read 15 books. They will next read “My 100 Adventures”.
Pre-K Story Time was February 13th with a valentine theme.
Story Time will be this Saturday, February 23rd, with a dental health month theme with tooth fairy boxes.
3rd Wednesday program will be tomorrow, February 20th, featuring tissue paper designs and ornaments and a snack of cookie cutter sandwiches.
Our library has received $32.12 from the book prospector program for 2012.
Our library has received a handout with the new requirements for Open Meeting Act compliance.
The board reviewed the Policies and By-Laws associated with the changes in the Open Meetings Act in a highlighted handout. There was a motion by Christi Baker, second by Susan Westray, to approve the proposed changes in the by-laws to comply. The vote was 5 – 0.
We have been notified of changes to Illinois Law affecting local government entities. The comptroller will now charge fines for delinquent AFRs or audits.
The board reviewed Investment Policy #17 to insure we are compliant. It is the consensus of the board that we are compliant with the policy.
The board reviewed the lawn care policy. Last year’s contractor, Jack Walters, has agreed to provide the mowing at the same price as last year. The HVAC contract is also under review, but we have not heard from last year’s contractor about this year.
The Board reviewed Policies #19, 20, 21, 22 and 23.
Policy #19 – Circulation Policy – changed replacement cost for hard bound books from $28 to $30, and added the phrase “or text” to the notify patron clause.
Policy #20 – Responsibilities of the Treasurer – no changes were necessary.
Policy #21 – Drug and Alcohol Free Library – no changes were necessary.
Policy #22 – Blood Borne Pathogens Policy – no changes were necessary.
Policy #23 – Sexual Harassment – no changes were necessary.
The board then reviewed our Disaster Plan.
- added Pat Brown to calling tree
- on page 23 we deleted two resources from the list no longer in business.
Polaris training from Heartland is going “live” in 45 days. Lori and assistants are going
to Decatur for the training.
Our library has received the four pictures of our past librarians. They were taken to Mark Woods Photography in Clinton for printing, sizing, and mounting in frames. They will be hung on either side of a picture of our first Librarian, Birdie Boaz, in the east end of the library.
Having no other business to conduct, there was a motion by Bob Walters, second by
Susan Westray, to adjourn. The vote was 5 – 0.
Meeting adjourned at 8:31 PM.
Robert Walters, Secretary