January Minutes

Weldon Library Board Meeting Minutes

For Tuesday, January 17, 2012

    The meeting was called to order by President Dale Holtzscher at 7:06 PM.

    The roll-call was conducted by Secretary Bob Walters. Dale Holtzscher, Susan Westray, Christi Baker, Dick Helton and Bob Walters were present. Board members Pat Brown and Tracy Young were absent. Librarian Lori Weaver was also present.

    Secretary Bob Walters read the minutes of the November 15, 2011, meeting. There was a motion by Susan Westray, second by Dick Helton, to accept the minutes as read. The vote was 5 – 0.

    No one was present for the public forum item on the agenda.

    There were no closed session items for the board to consider.

    Treasurer’s Report: was given by Treasurer Christy Baker.

The November 1, 2011, beginning balance was $18,282.74. Receipts for November were $37.72. Disbursements for that month amounted to $3,546.01. This activity resulted in an ending balance on November 30, 2011, of $14,774.45. The November payroll and December bills were also reviewed. There was a motion by Bob Walters, second by Susan Westray, to accept the treasurer’s report as presented. The vote was 5 – 0.

CD #39284 for $10,000 will mature on January 29, 2012. Dale Holtzscher will investigate the rates from the local banks and renew the CD for one year where the best rate is available.

    Librarian’s Report: was given by Librarian Lori Weaver.

    The High School Book Club is reading “The Girl Next Door”. They just finished reading “Fast Food Nation” which was interesting, but not suitable reading for kids.

    The Middle School Book Club is reading “Frozen Fire”. This is a romance/ mystery. They have changed their reading day to Thursday.

    The Pre-K story time will be the second Wednesday of the month with a winter and Snow theme.

    Librarian Lori Weaver issued a handout detailing the results of this years’ Book Fair at D-W schools. Area business donations, student change wars, and book fair sales totaled $4,820.34. Weldon Public Library’s share amounted to$1,164.00 plus some incentive money. This was a profitable evening for D-W Schools and Weldon Library.

    This months’ story time will be on January 28^th with a Valentine theme.

    This months’ 3^rd Wednesday takes place tomorrow, the 18^th. The attendees will make and eat lunchmeat kabobs.

    The board members received a Bimonthly handout for the period of November and December 2011. The figures from the same period from 2010 were included for comparison. Total library cards are up slightly, and WiFi usage has almost doubled.

    Assistant Librarian Stacey Burke has resigned due to time restraints.

    This year’s cookie sales on the Saturday that Santa visits resulted in a $118.00 profit.

    We have received the last tax distribution from DeWitt Co. Treasurer for 2011. We received $3,853.67 plus $21.66 interest.

    NEW BUSINESS

    The board then reviewed our library Policies # 15,16,17,18 and 19.

Pol #15 – Prevailing Wage Act – No changes were required.

Pol #16 – Accidents/First Aid/Unsafe Working Conditions – No changes were necessary.

Pol #17 – Investment of Public Funds – No changes were necessary.

Pol #18 – Gifts to the Library - No changes were necessary.

Pol #19 – Circulation Policy – No changes required for now.

    Our library had some unknown person illegally download the movie “Puss n’ Boots”. Dale and Lori contacted our attorney Phil Linzini. He advised to check our computers to see if it was retained here, and to change the password of our router. We contacted Steve Look to get a router that blocks this activity. He has one that will solve our problem with an estimated cost of $321.00. Following a short discussion, there was a motion by Dick Helton, second by Bob Walters, to purchase the router from Steve Look due to the liability or legal responsibility of the board. The vote was 5 – 0.

    There was some concern that the rapidly changing value of farmland would impact our tax revenue from the county. The short answer is that it won’t because the tax process for farm ground is controlled by the State of Illinois.

    OLD BUSINESS

    The board sent out thirty one letters to people north of the lake and west of Rt. 48. We received one letter back due to an incorrect address, but no responses from the other letters at all. We didn’t even receive a phone call from anyone wanting clarification or to ask a question.

Having no other business to conduct, there was a motion by Bob Walters, second by Susan Westray, to adjourn. The vote was 5 – 0.

Meeting adjourned at 8:49 PM.

Respectfully Submitted,

Robert Walters, Secretary