Weldon Public Library District

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July Minutes

Weldon Library Board Meeting Minutes

For July 19, 2016

 

    The meeting was called to order by President Pat Brown at 7:01 PM in the board meeting room of the Weldon Public Library.

    Bob Walters conducted the roll call. Pat Brown, Susan Westray, Christi Baker, Amanda Walters, Alycia Brockman, Tracy Young and Bob Walters were all present. Librarian Lori Weaver was also present.

    Secretary Bob Walters read the minutes of the June 21st meeting. There was a motion by Tracy Young, second by Susan Westray, to accept the minutes as read. The vote was 7 – 0.

    No one was present for the open forum item on the agenda.

    There were no closed session items for the board to consider.

    Treasurer’s Report: was given by Treasurer Christi Baker.

The June 1, 2016, beginning balance was $5,902.27. The receipts for the month were $673.98. Disbursements amounted to $4,254.82. This activity resulted in a June 30th ending balance of $2,321.43. The June payroll and July bills were also reviewed. There was a motion by Bob Walters, second by Susan Westray, to accept the treasurer’s report as presented. The vote was a unanimous 7 – 0.

    Librarian’s Report: was given by Librarian Lori Weaver.

    The Summer Reading Program awards night will be held tomorrow night at 7:00. The bounce houses will be present, and hot dogs and snow cones will be served. A $25 gift card to Barnes and Noble will be presented to the class winners.

    The Face Book Book Club has read 16 books so far. Most of the readers enjoyed the selections. The book “In a Dark Dark Wood” will be the next selection. It will soon be made into a movie.

    The board received copies of the bi-monthly report for the May/June time period with the same time period from last year included for comparison. Reciprocal borrower numbers have doubled. Computer usage and material circulated has increased. E-books circulated system wide last month was 26,320.

    The Polaris server update on July 4th resulted in numerous problems. Most have been cleared up now.

    Lori must send our Notice of Public Hearing to be published so it will be published 30 days before our next meeting.

    The board reviewed a proposed copy of our budget for next year. Our attorney has increased his fee by $150. He also noted his rates for attending meetings.

    OLD BUSINESS

    Lori issued a revised copy of the Library Inspection Report with the completed items so noted.

    The first Self Defense/Awareness Program had 15 people in attendance, 5 girls and 10 female adults. The second session has not been scheduled yet. Overall, it was a qualified success.

    The Triad Shredding Pick-up date is Thursday, July 21st, in the afternoon.

    Lori investigated other insurance providers and asked other libraries who they use for coverage. Lori has asked Peterson Insurance in Clinton to come look our library over and give us an estimate what his company would charge us for coverage.

    NEW BUSINESS

    The board reviewed a copy of the proposed budget and a letter from our attorney, Phil Linzini. We will do our final review in next month’s meeting

    The audits of the meeting notes and closed session notes were tabled until next month.

    There were no suggestions for topics for new business for next month’s meeting.

    Having no other business to conduct, there was a motion by Susan Westray, second by Amanda Walters, to adjourn. The vote was 7 – 0.

    Meeting adjourned at 8:01 PM.

 

Respectfully Submitted,

 

Robert Walters, Secretary