July Minutes

Weldon Library Board Meeting Minutes

For July 17, 2012

    The meeting was called to order by President Dale Holtzscher at 7:10 PM.

    The roll call was conducted by Bob Walters. Dale Holtzscher, Pat Brown, Susan Westray, Christi Baker, Tracy Young, Dick Helton and Bob Walters were all present. Librarian Lori Weaver was also present.

    Secretary Bob Walters read the minutes of the June 19^th meeting. There was a motion by Tracy Young, second by Christi Baker, to accept the minutes as read. The vote was 7 – 0.

    No one was present for the public forum item on the agenda.

    There were no executive session items for the board to address.

    Treasurer’s Report: was given by Treasurer Christi Baker.

The June 1, 2012, beginning balance was $3,846.33. The total receipts for the month were $2,832.72. Disbursements totaled $4,227.35. This activity resulted in a June 30^th ending balance of $2,451.70. The June payroll and the July bills were also reviewed. There was a motion by Susan Westray, second by Pat Brown, to accept the treasurer’s report as read. The vote was 7 – 0.

    Librarian’s Report: was given by Librarian Lori Weaver.

    The final summer reading program will be tomorrow, June 18^th, and the awards program will be held Thursday evening. The program had a total of 61 people sign up this year.

    Lori distributed copies of the bi-monthly report for May/June. The results from the same period of 2011 were included on the back for comparison. Most of the numbers in various categories were down slightly this year for reasons that are unclear. Perhaps the hot weather has had the most effect on the numbers for this year.

    Board members were also given an updated monthly meeting activities list for the next fiscal year. The list outlines the activities the board should complete each month.

    Lori passed around an Interlibrary Traffic Report. A Reciprocal Borrowing Statistical Survey for Fiscal 2012 showed Weldon Library filled 1,746 of the 2,032 requests we received during that time.

    OLD BUSINESS

    The board reviewed the final input of the Illinois Public Library Per Capita & Equalization Aid Grants application. They added information to the Collaboration & Cooperation Section, and added to the Library’s Promotion and Programming Section.

    Tracy Young and Christi Baker issued a report on their committee review of the executive session notes for the last six months. They found no discrepancies

    Dick Helton and Susan Westray will issue their committee report on the last six months of the Secretary’s meeting notes at our next meeting.

    NEW BUSINESS

    The board reviewed the Budget & Appropriation Ordinance 12-04. Dale Holtzscher, Dick Helton and Lori Weaver conferred with attorney Phil Linzini earlier in the day by phone. The board members were given copies of the 2011 and proposed 2012 budgets for comparison. Following a short discussion about a slight change in some of the proposed amounts, the Ordinance was tabled until next meeting.

    Having no other business to discuss, there was a motion by Tracy Young, second by Susan Westray, to adjourn. The vote was 7 – 0.

    Meeting adjourned at 8:35 PM.

Respectfully submitted,

Robert Walters, Secretary