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Weldon Library Board Meeting Minutes

For July 15, 2014



    The meeting was called to order by President Dale Holtzscher at 7:08 PM in the board room of the Weldon Public Library.


    The roll-call was conducted by Secretary Bob Walters. Dale Holtzscher, Pat Brown, Susan Westray, Christi Baker, Dick Helton and Bob Walters were all present. Tracy Young was absent. Librarian Lori Weaver was also present.


    Secretary Bob Walters read the minutes of the June 17th meeting. There was one minor correction of the ending balance from the treasurer’s report in those minutes. There was a motion by Dick Helton, second by Susan Westray, to accept the minutes as read with the one minor correction. The vote was a unanimous 6 – 0.


    No one was present for the public forum item on the agenda.


    There were no closed session items for the board to consider.


    Treasurer’s Report: was given by Treasurer Christi Baker.

The June 1, 2014, beginning balance was $2,858.79. Receipts for the month of June amounted to $454.68. Disbursements for the month totaled $2,658.82. This activity resulted in a June 30th ending balance of $654.65. The June payroll and the July bills were also reviewed. There was a motion by Bob Walters, second by Susan Westray, to accept the treasurer’s report as presented. The vote was a unanimous 6 – 0.


    Librarian’s Report: was given by Librarian Lori Weaver.

    The summer reading program enjoyed a visit from Scovil Zoo last week. Tomorrow’s program will be a visit from three dogs from the Urbana K-9 unit. In the past four weeks, there have been 30, 46, 22, and 29 kids in attendance. Next week will be the bounce house and awards week.

    The proposed FY15 SHARE basic fee will be $1500.00 plus $100.00 membership fee for a total of $1600.00.

    Board members received a copy of the bi-monthly report for the March/April and May/June time periods. The 2013 reports were included for comparison. The interlibrary loan numbers are greatly reduced this year. Computer usage, circulation and patron requests are also down from last year.


    Old Business

    Dale Holtzscher has proposed adding three items to the performance review form for the library director. The additions were approved by consensus of the board.

    Lori received a thick packet of information on technology for the Per Capita Grant requirements. Much of the information does not apply to libraries our size.



    New Business

    Our library has received a FOIA request for information concerning our payment of bills and vendor information including check data. Dale Holtzscher and Lori Weaver sent an electronic reply including 72 electronic files of the requested information for the years 2008 – 2013.

    The board received a handout detailing the proposed budget for July 1, 2014, to June 30, 2015. The board will study the proposed budget and consider it for approval at next month’s meeting.

    The audits of the Secretary’s meeting minutes and Closed Session minutes were tabled until next month’s meeting to allow time for board members to complete the review.


    There were no topics for future meetings presented.


    Having no other business to conduct, there was a motion by Bob Walters, second by Susan Westray, to adjourn. The vote was a unanimous 6 – 0.

    Meeting adjourned at 8:14 PM.



Respectfully Submitted,



Robert Walters, Secretary


Location & Hours

505 Maple St.
P.O. Box 248
Weldon, IL 61882
(217) 736-2215

Tue. 1 - 7 p.m.
Wed. 1 - 7 p.m.
Thurs. 1 - 6 p.m.
Fri. 10 a.m.- 6 p.m.
Sat. 10 a.m.-3 p.m.
Closed Sun. & Mon.

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