For Jun 21, 2016
The meeting was called to order by President Pat Brown at 7:00 PM in the board meeting room of the Weldon Public Library.
The roll-call was conducted by Secretary Bob Walters. Pat Brown, Susan Westray, Christi Baker, Tracy Young and Bob Walters were all present. Alycia Brockman was absent. Amanda Walters arrived at 7:05 PM.
Secretary Bob Walters read the minutes of the May 17th meeting. There was a motion by Susan Westray, second by Christi Baker, to accept the minutes as read. The vote was 7 – 0.
No one was present for the public forum item of the agenda.
The closed session item will be addressed later in the meeting.
Treasurer’s Report: was given by Treasurer Christi Baker.
The May 1, 2016, beginning balance was $10,238.61. Receipts for the month amounted to $166.06. Disbursements totaled $4,502.40. This activity resulted in a May 31st ending balance of $5,902.27. The May payroll and June bills were also reviewed. There was a motion by Bob Walters, second by Susan Westray, to accept the treasurer’s report as presented. The vote was a unanimous 7 – 0.
Librarian’s Report: was given by Librarian Lori Weaver.
The summer reading program donations have totaled $989.00. There were several donations of coupons and movie passes. Expenses for the programs will be about $950.00. There were 39 kids attending last week. Scovill Zoo will be the program tomorrow, the 22nd. Lori has changed the reward system from hours to pages.
The board members received a handout detailing the monthly meeting activities and required tasks for the month.
The Face Book Book Club has 13 books checked out and readers are beginning to make comments about the book on Face Book. The next book will be “The Mountain Between Us”.
The self-defense class has 6 signees for Tues., June 28th. There will probably be another class later on in the fall.
Triad Co., from Rantoul, will shred our old records for a fee of $48.00 for a 96 gal tub. This is the same company the bank uses.
Beautification/Annual Maintenance Inspection Update was detailed in a handout with highlights of recently accomplished tasks.
The board reviewed the proposed Prevailing Wage Ordinance #16-02. There have been no new prevailing wage information or rates from the State of Illinois. Therefore, we will use the existing rates until new information is received. There was a motion by Susan Westray, second by Christi Baker, to adopt with old rate and disclaimer. The vote was 7 – 0.
The board reviewed the proposed Building Maintenance Ordinance #16-03. There was a motion by Tracy Young, second by Christi Baker, to adopt the ordinance as proposed. The vote was 7 – 0.
Christi Baker and Tracy Young volunteered to be the committee to review the closed session minutes from January to July.
Susan Westray and Pat Brown volunteered to be the committee to audit the secretary’s meeting notes for the annual report.
The board then returned to the closed session item on the agenda. There was a motion by Bob Walters, second by Susan Westray, to enter into closed session for the purpose of Staff Performance and Salary Review. The vote was 7 – 0. Entered closed session at 8:07 PM.
The board returned to regular session at 8:28 PM.
President Pat Brown informed Lori of our decisions concerning the evaluations and salary treatment for her and the assistants. The evaluations were all very good and well received by the board. The librarian and assistant positions all received raises in the 2% to 3% range. There was a motion by Susan Westray, second by Tracy Young, to approve the raises as proposed. The vote was 7 – 0.
Having no other business to conduct, there was a motion by Susan Westray, second by Tracy Young, to adjourn. The vote was 7 – 0.
Meeting adjourned at 8:45 PM.
Robert Walters, Secretary