Weldon Library Board Meeting Minutes
For June 18, 2013
The meeting was called to order by Bob Walters at 7:22 PM.
The roll-call was conducted by Bob Walters. Pat Brown, Susan Westray, Christi Baker, Tracy Young and Bob Walters were present. Dale Holtzscher and Dick Helton were absent. Librarian Lori Weaver was also present.
Secretary Bob Walters read the minutes of the May 21st meeting. There was a motion by Pat Brown, second by Tracy Young, to accept the minutes as read. The vote was 5 – 0.
No one was present for the public forum item on the agenda.
There were no closed session items for the board to consider.
TREASURER’S REPORT: was presented by Treasurer Christi Baker.
The May 1, 2013, beginning balance was $2,019.00. The receipts for the month of May were $8,154.04. Disbursements for the month amounted to $4,516.50. This activity resulted in a May 31st ending balance of $5,656.54. The May payroll and June bills were also reviewed. There was a motion by Susan Westray, second by Pat Brown, to accept the treasurer’s report as presented. The vote was 5 – 0.
LIBRARIAN’S REPORT: was given by Librarian Lori Weaver.
Due to a change in D-W school dismissal times next year, the 3rd Wednesday afternoon library programs have been eliminated for the next school year.
The Summer Reading program was the “Clay Lady”. Thirty –Two attendees made clay suitcases complete with luggage tags.
Tax levy information from the county clerk was presented in a handout.
The $855.00 Per-Capita Grant money has been received.
The final contracts for the First Mid-Ill. cash dispensing machine have been signed. Installation work will start next Friday, and be completed by the end of July.
Kristen Weaver will be replacing Chasity Wegrich as an assistant librarian.
A proposed Prevailing Wage Ordinance, No.13-02, was presented to the board. There was a motion by Tracy Young, second by Susan Westray, to accept the Ordinance 13-02 as presented. The vote was 5 – 0.
The Non-Resident Library Card program mathematical formula has resulted in an amount of $162.26. There was a motion by Christi Baker, second by Tracy Young, to accept the formula amount of $162.26. The vote was 5 – 0.
The board needs to appoint a committee to perform the audit of the Secretary’s minutes for the annual report. Board members Susan Westray and Tracy Young volunteered to do the audit.
The board should appoint a committee to review closed session minutes. Since there are no closed session minutes to audit, no committee was appointed.
The board reviewed a proposed Ordinance 13-03, to levy and assess a tax for the Weldon Public Library District of the County of DeWitt, State of Illinois, for the fiscal year beginning July 1, 2103, and ending June 30, 2014. There was a motion by Christi Baker, second by Susan Westray, to accept Ordinance 13-03 as presented. The vote was 5 – 0.
The last item on the agenda is Staff Performance and Salary Review. It was the consensus of the board to table the reviews until the board president and vice-president are present.
Having no other business to conduct, there was a motion by Susan Westray, second by Tracy Young, to adjourn. The vote was 5 – 0.
Meeting adjourned at 8:00 PM.
Robert Walters, Secretary