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Weldon Library Board Meeting Minutes

For Tuesday, May 20, 2014.



    The meeting was called to order by President Dale Holtzscher at 7:05 PM in the board room of the Weldon public library.


    The roll call was conducted by Secretary Bob Walters. Dale Holtzscher, Susan Westray, Christi Baker, Tracy Young, Dick Helton and Bob Walters were all present. Pat Brown was absent. Librarian Lori Weaver was also present.

    Secretary Bob Walters read the minutes of the April 15th meeting. There was a motion by Susan Westray, second by Christi Baker, to accept the minutes as read. The vote was a unanimous 6 – 0.


    No one was present for the public forum portion of the agenda.


    There were no closed session items for the board to consider.


    TREASURER’S REPORT: was given by Treasurer, Christi Baker.

The April 1, 2014, beginning balance was $10,282.54. Receipts for the month amounted to $3.33. Disbursements for April totaled $4,131.97. This activity resulted in an April 30th ending balance of $6,153.90. The April payroll and the May bills were also reviewed. There was a motion by Tracy Young, second by Susan Westray, to accept the treasurer’s report as presented. The vote was a unanimous 6 – 0. As a point of clarification, the board came to a consensus to pay for the damaged fire proof cabinet drawer with funds from the audit fund.

    LIBRARIAN’S REPORT: was given by Librarian Lori Weaver.

    The high school book club’s last meeting of the school year was last Thursday, the 8th. Lori reported they were her best group ever. They had perfect attendance while reading 24 books. The trivia contest winner received a $50 gift certificate.

    The Pre-K will have their last story time tomorrow, the 16th.

    Stortime was held on the 10th. They met at the school and planted flowers and painted.

    This month’s early dismissal day was the 9th.

    The summer reading program donations now total $525.00. There is a possibility of more to come.

    The library has received an Epson printer for receipts from the Dream Grant program.

    Lori has renewed the magazine subscriptions for the coming year. They cost a total of $341.00, which is less than last year.

    Our new employees must now train for the book entrance system.

    Board members received a copy of the Bi-Monthly Report for the time period of Mar/Apr 2014. Lori has revamped the form to reflect more detailed data. The biggest change was the numbers in the Interlibrary Loan category.


    FY2015 Per Capita requirement was to review the current budget to determine whether revenues and expenditures are sufficient. President Dale Holtzscher has prepared an analysis of our budget to address this review. Dale and Lori will tweak the verbiage and touch it up before it is submitted.


    The board reviewed a proposed Ordinance 14-01 for Meeting Dates. There was a motion by Dick Helton, second by Susan Westray, to accept Ordinance 14-01 as presented. The vote was a unanimous 6 – 0.

    The board then reviewed a proposed Ordinance 14-02 for Prevailing Wage. There was a motion by Bob Walters, second by Dick Helton, to accept the proposed Ordinance 14-02 as presented. The vote was a unanimous 6 – 0.

    The board considered making a Non-Resident Library Card available. The formula dictates a rate of $155.18. There was a motion by Tracy Young, second by Susan Westray, to make the Non Resident Card available for the $155.18 rate. The vote was a unanimous 6 – 0.   

    The board members received a handout from the DeWitt County Clerk showing the Library District’s levy for the tax year of 2014. This year’s levy will be $54,100.00.

    The board then reviewed the Insurance coverage for the district. After a short discussion, the board agreed there was no need to make any changes in the coverage. Also, there was no change in deductibles.

    There was one suggestion for a topic for New Business for the next meeting. Lori will summarize the progress in the e-books program.

    Having no other business to conduct, there was a motion by Bob Walters, second by Susan Westray, to adjourn. The vote was a unanimous 6 – 0.

    The meeting was adjourned at 8:07 PM.



Respectfully Submitted,



Robert Walters, Secretary.

Location & Hours

505 Maple St.
P.O. Box 248
Weldon, IL 61882
(217) 736-2215

Tue. 1 - 7 p.m.
Wed. 1 - 7 p.m.
Thurs. 1 - 6 p.m.
Fri. 10 a.m.- 6 p.m.
Sat. 10 a.m.-3 p.m.
Closed Sun. & Mon.

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