Weldon Library Board Meeting Minutes
For September 17, 2013
The meeting was called to order by President Dale Holtzscher at 7:08 PM.
The roll-call was conducted by Secretary Bob Walters. Susan Westray, Christi Baker, Dick Helton, Dale Holtzscher and Bob Walters were all present. Board members Pat Brown and Tracy Young were absent. Librarian Lori Weaver was also present.
Secretary Bob Walters read the minutes of the August 20thmeeting. There was one small correction about the first installment of tax monies received instead of the second installment. There was a motion by Susan Westray, second by Christi Baker, to accept the minutes with the one correction. The vote was 5 – 0.
No one was present for the public forum portion of the agenda.
There were no closed session items to be cared for.
TREASURER’S REPORT was given by Treasurer Christi Baker.
The August 1, 2013, beginning balance was $802.92. Receipts for the month totaled $29,810.45. Disbursements for August were $3,946.46. This activity resulted in an ending balance of $26,666.91 on August 30th. The August payroll and September bills were also reviewed. There was a motion by Bob Walters, second by Susan Westray, to accept the treasurer’s report as presented. The vote was 5 – 0.
LIBRARIAN’S REPORT was given by Librarian Lori Weaver.
The kids are back in school. Pre-K story time starts tomorrow. Lori will have the 3rd Wednesday activity each month again this year. The High School Book Club started last week. Lori has three books picked out for them.
Saturday story time will be on the 28th. Kristen will help.
IPLR report has 15 pages and is ready to send in.
The Per-Capita Grant application is completed and ready to send in.
We have received the second installment of tax monies from DeWitt County Collector in the amount of $19,373.06.
The community survey results are in. In summary, we have a good selection and staff, but are not open enough hours.
Lori passed out the Bi-Monthly report for the time period of Jul/Aug 2013 with the same period from 2012 for comparison. Total cards are up and interlibrary loan numbers continue to grow.
The Treasurer’s Annual Report for the County Clerk and County Treasurer has been completed, notarized, and ready to send.
The Comptrollers report was completed and taken to Julie Floyd for review. We have had no response from her yet.
The SWOT was tabled for tonight. We will address it next month.
The board discussed possible money making projects for the library. Soda and candy sales are a possibility. Lori will check with staff for their feedback and report back next month.
The board reviewed the proposed Levy Ordinance 13-05. There was a motion by Dick Helton, second by Christi Baker, to accept the Ordinance 13-05 as presented. The vote was 5 – 0.
The board then reviewed Policies 1, 2, 3 and 4.
Policy 1 – Library Rules – No changes were necessary.
Policy 2 – Library Operating Schedule – No changes were necessary.
Policy 3 – Cost of Services – No changes were necessary.
Policy 4 – Meeting Room Policy – No changes were necessary.
The board discussed cleaning the carpet. Pros and cons of cleaning now or after winter weather were pointed out. It was decided to wait until spring.
We will attempt to get the parking lot oiled when the street gets oiled.
Having no other business to conduct, there was a motion by Bob Walters, second by Susan Westray, to adjourn. The vote was 5 – 0.
Meeting adjourned at 8:34 PM.
Robert Walters, Secretary